Leasing a copy machine is similar to leasing a car. You find a suitable machine for your needs, sign an equipment lease agreement, choose your financing option, and send in monthly payments to your equipment provider. In a few years when the lease is over, you can choose to buy that copier or enter a new lease for an updated machine. Because technology and your business needs are constantly changing, leasing a copier is a smart move if you don’t know what you’ll need in the long term.
Before you sign a copier lease, you should consider a few factors that will influence your equipment needs:
- Printing volume: If your copiers need to churn out many pages per minute, you should look for a high-speed copier and a lease agreement that doesn’t limit usage. Additionally, you might need to purchase extra copy machines if your print volume is too much for a single device to handle.
- Function: Some businesses need color printers for their day-to-day needs, and others only print in black and white. Basic copy machines are ideal for companies with minimal printing needs, but if your business needs advanced capabilities and high-quality color prints, you’ll need to opt for a more advanced option.
- Budget: The more advanced a copier machine is, the more it will cost you each month. If your budget is tight, you might have to lease an older machine or one with basic capabilities. You can negotiate your lease to make it better match your budget and your functional needs.
- Available space: Some multi-functional copy machines take up a significant amount of space. You might not be able to fit a massive copier into your office. If your space is limited, you can search for desktop options or sign a lease for a few smaller machines that will sit in different areas of your office.
Once you choose a copier, our printing services team at Americom can help you negotiate your lease terms and install the equipment in your office. If you partner with us for managed print services, your affordable monthly payment will cover leased equipment, printer monitoring software, automatic toner and ink shipments, and service from our professionals.