Optimizing your operations is a crucial part of achieving success in the business world. From improving collaboration through cloud services to cutting costs with energy efficient solutions, there are a variety of ways to enhance your company. One step many organizations tend to overlook for optimization is printing management.
Managed Print Service Benefits
Take a moment to think about your company’s daily printing habits. How often are you reprinting documents because there was a mistake on the first printout? Is your printer constantly running out of toner? Have you experienced downtime because of paper jams or other problems? Most importantly, how much are you spending on printing expenses?
Inefficiencies, technical problems, and high costs are nothing new when it comes to owning a printer. Although managing your printer needs can be a pain in the neck, it doesn’t have to be. Make print management simple by investing in managed print services (MPS).
What are managed print services you ask? In short: It’s a solution—offered by a third-party provider—that is used to manage and optimize a company’s printing efforts. This means that issues, supply acquisition, implementation, and more are handled by your vendor. With someone else taking care of your printing needs, you are free to focus on other business matters.
Even if printing isn’t a big part of your overall business operations, printer maintenance service is highly beneficial. Here are just a few of the many ways this service can help your organization.
Monitoring and Assessment
The ultimate goal of MPS is to help your organization use its printers more efficiently. This is done through assessments and monitoring. With an assessment, your provider examines your printing systems to identify problems in the process. After gathering this information, they can advise you on how to get the most out of your existing hardware.
Through the use of monitoring software, they can keep track of your printing infrastructure. As a result, they are able to keep your infrastructure running smoothly. Monitoring also enables the team to see which departments are using the most printing resources. As a result, they can provide suggestions on how to optimize usage or recommend a tailored program per department.
Reduced Printing Costs
The costs associated with printing may seem minor on the surface, but those costs quickly stack up. Depending on your situation, you could be overspending on each page you print. Not to mention, every misprint uses up ink, toner, and paper. With MPS, your vendor can streamline your printing processes to eliminate inefficiencies that are costing you money. In fact, working with an MPS provider can result in significant cost savings of up to 20% to 30%, according to a report from IDC.
It’s hard to know exactly how much of your printing resources you’re going to use from month to month. This unpredictability can make trying to create a budget a bit of a nightmare. MPS alleviates this problem by monitoring how you’re using your printer, granting a new level of clarity for your average costs, so you can create a more accurate budget.
Have you ever been in a situation where you need to print something, only to find out that the printer is out of ink? This scenario is much more common than it should be. Instead of having to constantly replace your printing supplies, why not have your provider do it for you?
Your MPS provider uses monitoring software to keep track of printer usage. Once they see that you’re beginning to run low on supplies, they can order more for you and have it delivered right when you need it. This way you never have to worry about printing supplies again.
As with any piece of technology, your printer is likely to experience issues from time to time. While this may lead to lengthy downtime in any other situation, that’s not the case with MPS. When you experience a problem, the monitoring software automatically sends an alert to a technician. Whether the device needs to be shut down or settings need to be changed, the technician can do it all remotely.
Get More Out of Your Printer With Americom
Americom is an industry-leading managed IT and print services provider with over 30 years of experience under our belts. With our managed print services, we have helped businesses in the St. Louis, MO, area get rid of printing inefficiencies and save money.
Contact us today to learn more about how we can help you improve your business.